Managing Community Events & Merchandising At The Same Time

As the Community Events Manager, I am the lead on events that we run internally and in the community. In addition to that, I coordinate player and mascot appearances with Community Groups and Sponsors.

With regard to being the Merchandising Manager, I look after all aspects of running the team store, Rangers Authentics. This includes some of the following: purchasing, inventory management and managing staff.

A typical day does not really exist for me, more a typical schedule. Thursdays and Fridays are my only two days where I consistently know what will be occurring in season. That’s because Thursdays are the only store hours outside of game days, and Fridays are usually our home games.

With regards to the other days, I typically will do appearance’s Tuesday and Wednesday mornings in addition to Saturdays and Sundays when the team is in town. When I am not at an appearance, you will find me in the office completing some of my administrative duties. This could be reaching out and confirming appearances, contacting and documenting donations are a few examples.

Overall, to sum up, a ‘Typical Day’, it is more a typical schedule for me. My schedule is dependent on what the schedule is for the team for the season.

Time management and prioritizing is key to ensuring everything gets accomplished.

I have personally tried to accomplish this by utilizing my designated days for the store and game days. As mentioned, on Thursdays we have our store hours which is also a day that I use to have any meetings with suppliers and also look at inventory levels.

With that, for events and game day coordination I try to reach out to all participants a week out from events to allow some time for any last-minute addition to appearances or game day requirements.

As an office, this is something that we have been trying to move forward with so that we are all in sync and have all events and game days prepped days out from the event.

On ice success definitely can contribute to how popular our store is. One trend that I have seen over the past couple of seasons when we do clinch playoffs is that sales do increase in anticipation for the playoff run.

Outside of this, I have tried to implement a few strategies to keep fans engaged with the store game after game.

One example is implementing the Save of the Game program, where we feature a certain product at a discounted rate each game.

When planning an event, I like to anticipate scenarios that could occur and ways I could handle them if something does happen. One event that comes to mind is our Fan Fest; this is something I have assisted with since starting in 2014. There was no rain plan in effect with the event being outside. This first year I came up with a solution if it were to happen which was to move the autograph session inside to one of the lower rinks. We were very fortunate to not have rain until the 2018-19 season. Fortunately, we did not have to divert to the rain plan, but it did help me come up with another possible solution that would benefit the event in both rain or shine with having tents for the autograph session. This is something I implemented this past season to assist with the sun but also in case it does rain. Allowing our event to occur rain or shine!

It was so hard to pick just three….

1. The first skill that I think is important is leadership. When running events, you are managing a bunch of different components and people. You have to be able to communicate and successfully instruct your vision to all so the event is executed as planned.
2. Flexibility and adaptability are also key. Even with an event plan, things will not always go as planned. One must be able to recognize and react to certain situations that may need to be re-worked. All, of course, needing to occur in a timely matter.
3. Effective communication would be a top contender as well. As mentioned with leadership, you need to be able to have effective communication when dealing with everyone involved so your event is a success.